Retention Guidelines
These guidelines specify the duration and method of data retention for departmental documents across all internal systems and storage media. Staff are required to follow these protocols strictly. Failure to adhere may result in noncompliance review and procedural realignment.
General Retention Categories
- Temporary Logs: Retained for 14 days. Includes access timestamps, printer queue activity, and hydration schedules.
- Daily Communications: Retained for 90 days unless archived. Includes emails, interoffice memos, and chat transcripts.
- Personnel Files: Active employees – retained indefinitely. Former employees – retained for 7 years post-termination or reabsorption.
- Equipment Use Reports: Retained for 3 years. Includes testing schedules, calibration records, and detergent consumption logs.
- Incident Reports: Retained for 10 years unless sealed. Classified entries follow protocol 92-K suppression schema.
- Experimental Data: Retained until review is complete and replicability is deemed unresolved. Otherwise, moved to magnetic archive.
- Financial Records: Retained for 6 fiscal cycles. Review cycle includes reclassification tagging and offsite storage transfer.
- Auditory Logs: Retained for 18 months. Includes hallway surveillance, conference calls, and non-verbal meetings.
- Physical Inventory Files: Retained for 3 years or upon item disappearance.
- Suppressed Entries: Retained under conditional lock. Access restricted to Clearance Omega or higher.
Policy Manual
For a complete overview of our data retention logic models, classification schemas, and media storage protocols, please refer to the full policy manual below.
Download Retention Policy Manual (PDF)